Guidelines for Programme Development

The following guidelines have been developed to assist you in planning your session.

(subject to change)

General Sessions, Durations and Populations 

Event and Abbreviation	Length	Event Population (Not be exceeded without EADV agreement)
Case Presentations – CP (mainly Spring Symposium Meetings)	1 ½ hours	2 Chairs (1 local)
Controversy Session – CV	1 hour	1 Moderator Chair defined by EADV 2 Speakers(1 for and 1 against) defined by EADV 3 or 4 questions should be developed by the Moderator Chair and sent to the Speakers 3 months in advance so that they can prepare their arguments.
Courses – CO (Congresses)	3 hours (half day)     or 6 hours (full day)	Up to 3 Chairs defined by EADV Up to 5 Speakers defined by Chairs (applicable as of 2013 events) (double for full day course)
Live Courses – CL	Individual basis	Individual basis with reverence to local medico-legal requirements
Focus Sessions – FS (lunchtime) Master Focus – MF (lunchtime)	1 hour 1 hour	One expert defined by EADV One expert, retired leader, defined by EADV
Forum – FO	1 ½ hours	1 active Chair defined by EADV Up to 3 Speakers defined by Chairs (or 2 active Chairs defined by EADV and 2 Speakers defined by Chairs).
Free Communications – FC	1 to 1 ½ hours (as defined)	2 Chairs to introduce and round off session.  Stimulate questions or ask questions if there are none. No individual scientific contribution. Presentations are 7 minutes with 2 minutes for discussion and 1 minute for passage to and from stage.
Junior Sessions – JS	1 ½ hours	2 Chairs Age grouping under 35 years
Masters of Dermatology – MD	TBA	TBA
Plenary – PL	1 hour	3-4 Lecturers (time split between them) and 3-4 Chairs to introduce lecturers All defined by EADV
Posters	On display or electronically available
Symposia – SY	1 ½ hours	3 Chairs defined by EADV Up to 3 Speakers defined by Chairs
Test Yourself – TY	1 ½ hours	1 Chair defined by EADV Up to 3 Speakers defined by Chairs
Top Ten Sessions – TT	1 ½ hours	2 Chairs (1 local)
Update Sessions – UP	TBA	TBA
What’s New Sessions – WN	1 or 1 ½ hours	3-4 Lecturers (time split between them) and 3-4 Chairs to introduce lecturers. All defined by EADV
Workshops – WS	1 ½ hours	3 Chairs defined by EADV Up to 3 Speakers defined by Chairs

 For session definitions, please click here.

Industry/Sub-Specialty Society Session codes

Satellite Symposia	SAT
Meet the Experts	MTE
Sub-Specialty Sessions	SS

 

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• Chairs and Co-Chairs are responsible for making the initial contact to their proposed or defined Speakers depending on the above criteria and for confirming their acceptance and availability as well as informing them of conflict of interest, disclosure and patient confidentiality policy on all materials used.  This includes photographic material.  No publicity or trademarks may appear during the presentation.
  
• Chairs should give a suggestion of a replacement for themselves in case they have to cancel between the time of accepting the invitation and the session they will chair.
• Sessions are to be of clinical interest associated with significant current research activity. 
  
• Chairs and Co-Chairs are also all required to give a presentation during the session (not applicable in What’s New/Plenary/Focus sessions or in the case of the Poster Forum).
  
• All session Chairs and Co-Chairs must collaborate and organise the content of the session together (not applicable to What’s New/Plenary/Focus sessions).
  
• Speaker Choice (as outlined about for sessions where choice is applicable; not What’s New/Plenary or Focus sessions or the Poster Forum) should provide a spread of gender and nationality across EADV regions.  Chairpersons are responsible for carrying out the initial contacts with chosen Speakers to ensure acceptance and availability.  The Speaker list will be subject to the approval of the EADV Scientific Committee.  All Speakers must submit an abstract via the abstract submission programme on the event website and within the specified deadline.
  
• All session Chairs, Co-Chairs and Speakers must meet deadlines. If you are unable to meet any deadline, please notify the SPC Secretariat urgently.
  
• All session Chairs and Co-Chairs must notify the organisers of any special requirements for themselves or their Speakers including room set-up, audio-visual equipment etc.
  
• The abstract CD ROM is distributed in the congress/symposium bags.  Abstracts should be delivered via the online abstract submission programme located on the event website. Abstracts may also be published on the EADV website and should be submitted online as soon as possible. Each submission should include an authorisation from the author for automatic publishing or webcasting. An EADV acceptance form will be provided in future correspondence.
  
  Each abstract must contain the following information which should be inserted in the appropriate field: abstract title, each individual author, the topic and the body of the abstract divided into 4 separate parts (Introduction & Objectives, Material & Methods, Results, Conclusion).
   
  Topics should be selected from the pull-down menu in the submission programme and should follow the list approved by the SPC.

• Author authorisations for webcasting and other EADV publications should be assured by all contributors.
  
• If you are a Chair or Co-Chair of a Congress Course, you will be approached for providing contributions for the course hand-out comprising syllabus with aims and objectives, compliancy with CME training requirements, and for each contributor an extended abstract plus main slides with statements on conflict of interest, financial support and patient confidentiality assurance, all within a given deadline.
  
• Patient integrity must be respected at all times.  Photographs and slides which might identify specific patients should not be used and if they are used, are done so at the sole responsibility of the presenter.
  
• Photography and recording by the audience is not allowed in session rooms.  Chairs and Co-Chairs are asked to announce this before each presentation.  A slide to this effect will be shown also.
  
• Chairs and Co-Chairs should be EADV Members. Please contact the EADV membership department on +32 2 650 00 90 or at membership@eadv.org if you or your Speakers require a membership application form or need to check their membership status.

Speaker Disclosure of Potential Conflicts of Interest

• All Speakers shall disclose any possible conflict of interest with the Chairpersons before accepting an invitation. All Speakers shall also explain to the audience if conflicting interests exist. A slide should also be shown on screen after the title of presentation slide, to indicate conflict of interest or to confirm there is none. If no announcement is made the Chairperson shall ask for any relevant disclosure at the end of the presentation.
  
• The EADV Scientific Programming Committee requires that all presentations be as free of commercial bias as possible and that any information on commercial products or services be based on already generally accepted medical thinking. It is also preferred that generic drug names be used wherever possible and that any presentation referring to unlabelled or research-associated commercial products should disclose this situation to session attendees.

Programme Format

Sessions shall be of a high professional and educational level. A session should be planned, coordinated, administered and evaluated in terms of educational objectives.

Scientific Sessions are CME-CPD accredited by the EACCME of UEMS, Brussels. CME-CPD is operated by the EADV CME-CPD Committee.

Registration

All Chairs, Co-Chairs and Speakers will have their registration fee waived.

Audiovisual Requirements

All rooms are prepared for PowerPoint presentations. Speakers shall express if they have special needs. Session Chairs should determine their Speaker audiovisual requirements and notify the EADV (venue) Congress Secretariat of these prior to the meeting.

Innovation

Session Chairs are strongly encouraged to make the session as innovative and interactive as possible.

At their Bucharest session, no 102, April 2009, the EC decided all Chairs should actively contribute to their session by presenting their own topic.

Chairs are defined by the SPC.  Speakers are defined by Chairs except for Plenaries, What’s New and Focus sessions.  Focus sessions are one-man-shows with one expert and no other official contributor.

 

Updated on 14 May 2012

 

 

 

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More information on CME-CPD can be obtained on the following pages:

Towards a common CME-CPD standard in Europe

 

CME-CPD Guidance

 

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Links

Chairs and Speakers Essential information EADV Task Forces: Aims & Duties Read about the EADV Task Forces